Position: Grant and Partnership Manager
Type: Full-Time
location: remote
Contract Duration: 6 months / extendable
Required number: 1
Application deadline: 25/07/2024 (inclusive)
Summary about Ashti:
Ashti Center For Building Peace is a non-profit non-governmental organization with the address Qamishli, Quneitra Avenue-3 - 1061, north-east of Syria. Ashti also has centers and spaces in Raqqa and its camps. And works in various fields including protection, education, environment, capacity building and livelihoods
Our vision:
A society of sustainable peace.
Our mission:
Supporting the community of diversity and difference to resolve and transform its conflicts to reach sustainable peace, through capacity-building programs, projects, awareness, community initiatives, studies and research.
Job Overview/Summary:
Under the direct supervision of Center Director, the Grants Manager is responsible for providing support to the Ashti team. Duties include reporting for donor or internal purposes, maintaining grants files and tracking documents (in Excel) and Ashti’s databases, scheduling and organizing regular grants meetings, following the financial tracking of the grants and supporting programs and operations teams in processing donor agreements and in the day-to-day grants management.
Direct supervisor: Center Director
The position directly supervises: N\A
Other internal and/or external contacts: The GM will work closely with Program Manager, Operation Manager, as well as the Monitoring and Evaluation department to ensure quality grant management.
Major Responsibilities:
The GM will be in charge of the overall donor's activities and elaboration of donors' documents in order to ensure the quality of relationship with donors and the respect of reporting deadlines With a core function of providing analysis and oversight to ensure compliance with grant specific requirements, this position will also provide specialized assistance in other dimensions of the grants management cycle, including:
Grants management & compliance
1_Documentation of results and reporting, including preparing and/or reviewing information and reports for internal and external stakeholders.
2_Develop and modify policies/procedures/systems in accordance with donors’ regulations and organizational needs and objectives.
3_Develop and maintain grants management tools, such as funding trackers, reporting calendars, templates, and compliance guideline documents; and ensure the team is aware of these timelines
4_Support the Program and Operations team, in the preparation and follow-up of the project cycle meeting, and lead the meetings
5_Support production of donor reports and ensure that reports are of high quality and submitted on time
6-Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate.
7-Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics.
8-With support from Ashti’s HQ senior staff, address donor compliance questions from Ashti program and finance staff to ensure compliance with donor regulations
9-Assist the Program and Operations team in preparing, reviewing and modifying memoranda of understanding and contracts of grant agreements as needed by the Ashti Center
10-Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
11-Conduct routine compliance reviews of grant programs.
12-Participate in internal BvA meetings and also with partners to ensure that grant is on track, and all under/overspent are handled with proper planning
13-Work closely with finance and grants teams to revise, adjust budget if needed
14-Ensure full compliance with all donors, Ashti, and other fiduciary regulations.
Documentation of results and reporting:
1- Work with relevant staff to leverage Ashti programmatic and operational results for marketing, positioning, and direct fundraising purposes, including maintaining data on past performance and organization capacity, publications and dissemination, and donor visits.
2-Participate in quarterly program reviews and evaluations to ensure systematic documentation of program best practices and lessons learned by program staff, maintain a centralized system with access by all staff and disseminate as appropriate.
3-In collaboration with the Programs and Operations teams, establish effective systems to ensure timely reporting to donors, support other staff in understanding funder requirements and ensure reports themselves are in the correct format, and edit and check the report language of reports as needed.
Communication:
1-Develop, revise, and ensure implementation of Ashti Cameroon’s communication strategy.
2-Coordinate, with the, Center Director, Program Manager, the M&E Manager, the drafting, of the sectorial and regional factsheets as well as the internal and external newsletter of Ashti Center
3-Coordinate, with the project teams, Program Manager, field Officers, Media Staff, the production and distribution of videos and documentaries on the work of Ashti Center in the various national media.
4-Support project Manager and other senior technical staff in the production of relevant and high-quality communication materials, including publications, website, and social media.
5- support colleagues in the preparation of communication and visibility materials for each project, including meeting the information needs of headquarters, while ensuring compliance with contractual rules related to donor visibility.
Business Development
1-in close collaboration with and with the support of Center Director, Lead Consultant, the GM will be responsible to:
2-Support the development of proposals for submission to donors in coordination with Center Director, Lead Consultant, Operation Manager, to coordinate the development of quality funding proposals and new projects.
3-Contribute to budget development/management in coordination with Finance through budget review to ensure that budget aligns to the proposed intervention and the correct costs are included.
4-Ensure that Ashti systems for handling proposal development with management, programs, finance and operations departments is understood and respected, and results in timely and quality submissions.
Requirements
1. Bachelor's degree in a relevant field (e.g. business, public administration, non-profit management).
2. Minimum 3-5 years of experience in grant writing, partnership development, or a related field.
3. Strong understanding of the grant writing process and ability to write compelling grant proposals.
4. Excellent communication, writing, and interpersonal skills.
5. Ability to build strong relationships with stakeholders, including funders, partners, and colleagues.
6. Strong project management skills, with experience managing multiple projects simultaneously.
7. Ability to work independently and as part of a team.
8. Familiarity with budgeting and financial management principles.
9. Strong analytical and problem-solving skills.
10. Ability to work under tight deadlines and prioritize tasks effectively.
Skills:
1. Experience working with specific funders or industries (e.g. government agencies, foundations, corporate social responsibility programs).
2. Budgeting and financial management.
3. Proficiency in English.
To apply for this job vacancy please find the following link:
The application starts on 25/06/2024 and lasts until the end of the official working hours at 4:00 pm on 25/07/2024
Ashti Center For Building Peace is based on equal opportunities in recruitment, and takes into account applicants ' applications on the basis of merit regardless of race, gender, color, national origin, religion, age, marital status or disability.
Ashti Center also encourages women to work with it. It seeks to reach the people most in need of help and support to achieve better peace opportunities for society, such as women (including widows) and children.
Ashti stresses that its employees, job candidates, partners and all those who deal with it must always adhere to child protection policies to ensure a safe working environment and maintain the safety and security of children.
